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Event Application

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  2. I have read the General information Rules*
    • If an event is held on City Streets,  applications will be reviewed by the City Manager, Public Works, Human Resources/Risk Manager, Fire Chief and Police Chief.•If the event is held on a combination of City streets and trails, applications will be reviewed by the City Manager, Public Works Director, Human Resources/Risk Manager, Fire Chief, Police Chief, and the Parks and Recreation Director.•If an event is held exclusively within City Parks or Trails the Parks and Recreation Director will review the event application to verify if it is in accordance with City park policies as well as rules and regulations.
    • Applications for events held on City streets or a combination of streets and trails are sent to City Council for approval or denial. Applications need to be received in a timely manner. The Clerk’s office reserves the right to reject any applications not submitted in a timely manner.•All applicants will need to complete a map (A) showing street/lane closures, parks and trails you will be using, and locations of barriers/barricades, stages, platforms, event/activities, vendors, parking etc. If the event involves a moving route, indicate the direction of travel. Please include as much details as possible when listing activities and vendors.
    • The Sheriff’s Department shall have complete and unobstructed access to the entrance of the Warren County Justice Center.
    • If the Square is blocked off
      • West bound traffic on Ashland should be able to turn north on Howard 
      • Southbound traffic on Buxton should be able to turn west on Ashland
      • East bound traffic on Salem should be able to turn south on Buxton 
      • North bound traffic on Howard should be able to turn east on Salem.
      • If the square and one block in each direction are blocked-off, be sure to include plans for barricades one block west and east on the Square on Ashland and Salem. One block north and south of the Square on Howard and Buxton.
    • When a street is closed off for the event an access lane needs to be maintained as a minimum of 12’ wide per IFC 503.1.1 for emergency vehicles. If the event has a moving route this requirement is not applicable.
    • Vendors are expected to park vehicles off of the Square once their booths/trailers have been set up.
    • Applicants will need to complete a map (B) showing parking of vehicles which also includes address of parking lot.
    • Always be sensitive to neighbors and area businesses when interrupting normal traffic flow and using amplified music.
    • An insurance certificate showing the City as an additional insured in the amount of $1,000,000 or more will be required.
    • At the March 24, 2025, City Council meeting an amendment to the fee schedule was approved, and now includes a rental fee to rent barricades for events. Please click here to view the fee schedule.
  4. I have read the noise permit rules*
    • The City Manager and Police Department shall review all applications.
    • All applications will be approved or denied by the Police Chief.
    • Events that have received prior complaints or are multiple days in length shall have City Council approval.
    • The City Clerk's Office reserves the right to reject any applications that have not been timely submitted tothe City Clerk's Office.
    • Multiple events may be requested on one application, i.e. 6 events in a single year.
    • The Indianola Police Department reserves the right to order noise reduction or to cancel any permit, dependent upon the activity or complaints related to the event.
    • In the event that the Police Department discovers an outdoor music event without a permit, the Department shall cause the source of the noise to cease.
    • The application must include a cell phone number for the contact person.•Bands, DJs, and any source of loud noise should be directed away from residential areas to every extent possible.
    • For information regarding City Code, please click here. Or visit http://indianolaiowa.gov/151/City-Code-and-Policies
  36. Safety Plan

    The Police Chief and Fire Chief will review your safety plans to determine if safety is adequate for the planned event. 

    In reviewing the application, they will review the anticipated crowd size, demographics, entertainment, alcohol, prior history with this event or similar events and other criteria. 

  38.  

  42. Suspension of Indianola Code 47.01(11) Sale and Consumption of Alcohol upon City Property*

    If the applicant is requesting suspension of enforcement of Indianola Code 47.01(11) regarding the sale and consumption of alcohol upon City Property, the City Council will need to approve this request by resolution each year

  46. Please attach a map showing streets/trails/parks/lane clsoures, locations of barriers/barricades, stages, platforms, events/activities, vendors, parking etc. Please be as detailed as possible.

  47. Shows where vendors are expected to park vehicles off the square.

  49. Please upload a certificate of insurance showing the City as an additional insured in the amount of $1,000,000.

  51. Are you submitting a noise permit application? *

  52. Please show the location of the band/music/dj etc. Be specific 

  63. Indianola Code of Ordinances Chapter 48

    Click here to view the Code of Ordinances Chapter 48, I have reviewed the ordinance and will abide by the rules. 

  65. Restroom Rental *

    For events held in the Square, the applicant may rent the hallway bathrooms at 114 North Howard. A $60 rental fee will be charged to the applicant and a $50 security deposit. The security deposit is used to cover extra cleaning, lost keys, or other damages. Should the cleaning fees, damages, or replacement of lost keys exceed the deposit amount, the event organizer shall be responsible for the additional fees. The deposit may be refunded if the facility is left in an acceptable condition and the keys are returned to City Hall the first business day following the event.

    Keys for the facility may be picked up during regular business hours at City Hall.

    If the event is canceled within 24 hours, the fee and deposit shall be refunded to the applicant. If the event is canceled on the day of the event (for any reason except inclement weather), or if the applicant fails to pick up the key, the fee will not be refunded.

    All refunds are issued as a check.

  67. Electronic Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date

    72. Leave This Blank:

  74. This field is not part of the form submission.